How to save your document as a PDF in Microsoft Word

Don't know how to export your Word document into a PDF document in Microsoft Word? Here is how easy to save your Word document as a PDF document without third-party tools or software.

Saving a Word document to a PDF document

In recent versions of Microsoft Office, Microsoft started to integrate a very convenient way to export any Microsoft Office documents into a PDF (Portable Document Format) document. The PDF document is a popular file format which will keep all your document format including text, images, drawing, and more unchanged when sharing across different devices, operating systems, and software.

As it’s now become an open standard maintained by ISO, you should know how to export your Word document to PDF document when you want to share it with others. In this tutorial, I will show you how easy you can export your document to PDF documents in Microsoft Word 2013, 2016, and 2019.

How to save your Word document as a PDF document

In Microsoft Word, there is a built-in feature that lets you save your document as a PDF without any special tools or add-ons. To do so:

  1. Create a new document or open your existing document.
  2. Go to the File menu.
    Microsoft Office > File menu
  3. Go to Export, Select the “Create PDF/XPS Document“, and click on Create PDF/XPS button.
    Microsoft Word Export to PDF
  4. It will ask you to choose where you want to store the PDF document. Browse to the location you want to save your document, change the file name, and click the Publish button to start exporting.
    Word Save as a PDF File
  5. After finishing exporting the document, it will open the PDF automatically in the default PDF viewer on your computer.
    View the PDF document after exporting


Now your PDF document is created and stored in the location you’ve chosen, you can assure that the formatting of your document will be the same when you share it with your colleagues or your friend. If you have any questions or problems with the steps detailed in this tutorial, please let me know in the comment below.